Article I- Purpose
Section 1- Purpose
To enjoy and promote the hobby of homebrewing.
Section 2- Goals
To engage in enjoyable social activities focused on homebrewing as
a common foundation. To learn more about beer, beer tasting, beer
judging and brewing techniques, based on sharing knowledge and
experience. To promote the hobby and enjoyment of homebrewing. To
promote the responsible use of alcoholic beverages.
Article II- Membership
Section 1- Eligibility
All persons who may legally drink alcohol in NC are eligible to
join.
Section 2- Acceptance
All eligible persons who maintain their annual dues will be
accepted.
Section 3- Memberships
A- Regular Members
Open to all persons as provided in Sections 1 and 2 of Article II.
Dues for regular members are set annually by the officers and
approved by the membership along with the annual projected budget.
B- Associate Members
Open to all persons who are full or equivalent members of other
homebrew clubs as approved by the executive committee. All approved
clubs should provide similar benefits for Carboy members. Associate
members may not become club officers or vote on club matters.
Associate members may not represent Carboy in any matters. Dues for
associate members will be set annually by the executive committee.
C- Complimentary Members
The executive committee shall approve annually a list of
complimentary memberships of clubs that reciprocally exchange
newsletters with Carboy. Complimentary memberships shall have no other
benefits of membership.
Section 4- Guests
Members are encouraged to bring guests to club meetings and other
events. Guests should be recognized by other members and encouraged to
join our club.
Section 5- Membership Year
The membership year shall be the same as the fiscal year and shall
run from July 1-June 30 each year.
Section 6- Non-Discrimination
Club membership shall not be denied to any person on the basis of
race, sex, color, creed, or national origin.
Section 7-Hold Harmless Agreement
Participation in this club is entirely voluntary. Participation in
club activities involves the consumption of alcoholic beverages and it
may affect your perception and reactions. By joining Carboy, you as a
member accept responsibility for your conduct, behavior, and actions.
Participation includes any invited guests that accompany you on any
club activity, wherever they may be held. All regular members will be
required to sign a liability disclaimer.
Section 8- Rights and Liability of members
All regular members as defined in Article II Section 3 shall have
the right to vote on club decisions. All other types of members shall
not have the right to vote. The members of the club shall not be
responsible for the debts of the club except as approved by the
executive committee and by the membership. No member shall receive
compensation for services rendered to the club. Club members may be
reimbursed for reasonable expenses incurred on behalf of the club if
approved by the executive committee. The finance directory may approve
reimbursements up to $50.00 with sufficient documentation.
Section 9- Upgrading of Memberships
Any member may change to regular members by paying the difference
in annual dues for that fiscal year.
Article III- Voting
Section 1- Eligibility
All regular members who are current on their annual dues may vote.
Section 2- Voting
The executive committee shall decide when and the kinds of issues
and topics that should be voted on by the membership. Any member may
request that the executive committee bring an issue to the full
membership for a vote. The vote may be taken at that meeting or
referred to the appropriate committee for further study. All items
referred to a committee should be reported in the next published
newsletter and a vote taken at the next scheduled meeting.
Section 3- Quorum
A quorum shall consist of at least two officers and one-fourth of
the regular members or 15 regular members whichever is less. No
official business of the club shall be conducted unless a quorum
exists.
Section 4- Election Dates
Elections shall be held annually in June with new executive
committee members to take office in July.
Section 5- Nominations
Nominations shall be made by an appointed nominating committee.
Additional nominations to the proposed slate of officers may be made
by any regular member.
Section 6-Voting Method
Voting is by controlled ballot. This means a ballot will be
available to all regular members with one ballot per membership.
Article IV- Officers
Section 1- Executive Committee
The executive committee shall consist of the following officers who
are elected according to Article III.
President
Vice-President for Education
Vice-President for Social Activities
Finance Director
Communications Director
Section 2- Executive Committee Duties
President - This member will conduct all monthly meetings
and set the agenda for each meeting. Meetings other than the regular
monthly meetings may be conducted by the chairman of the responsible
committee. The president will appoint all committee chairman for all
functioning committees.
Vice-President for Education - This member shall plan events
for the membership that are educational. These events may be done at
regular monthly meetings or at special meetings that are announced in
the newsletter. These events may be seminars, brew-ins, trips to
breweries/brewpubs or other events as created by the Vice-President.
This member shall maintain or appoint a committee member to maintain
the club library.
Vice-President for Social Activities - This member shall assist
with all monthly meetings with the sharing of member beers. This
member will chair or delegate a chair for all committees that plan and
conduct other social events. Social activities for the membership will
be announced in the newsletter to allow sufficient time for member
involvement.
Finance Director - This member shall receive all funds for the
club and disperse funds to cover all expenses. This member shall
consult with the President to propose the annual projected budget
prior to each fiscal year. The Finance Director shall maintain the
membership and bill new members as they join the club. A quarterly
balance sheet shall be published in the newsletter along with the
progressing budget.
Communications Director - This member will publish the monthly
Carboy newsletter. The Carboy calendar will be maintained and
published monthly so that all activities of the club can be enjoyed by
members. This director will provide, with assistance, all
communications for members and other homebrewing organizations.
Section 3- Removal
Any member of the executive committee may be removed by a majority
vote of the regular members. Such a vote must be recommended by the
executive committee and voted on only after a notification is
published in the monthly newsletter.
Section 4- Officer Resignation
If an officer resigns from the executive committee, the executive
committee shall appoint a member to serve out the remaining term.
Article V- Nonprofit Organization
Section 1-Status
Carboy is a nonprofit organization. However, this does not give us
a tax exemption under the Internal Revenue Service codes. Carboy may
apply for and receive this status at a later time.
Article VI- Calendar Year
Section 1- Calendar
Dues are paid annually from July 1-June 30. Dues for both regular
members and associate members shall be paid prior to July 1 each
fiscal year. Dues for new members who join after one-half of the
calendar year shall pay 75% of the annual dues unless approved
otherwise by the executive committee.
Article VII- Dues
Section 1- Calendar
Dues are to be paid annually by July 1. Dues are set by the
executive committee and approved by the membership. Dues must be paid
for the full fiscal year except as provided in Article VI. The dues
for a single regular member includes that member and one other family
member who is at least 21 and sharing the same household.
Section 2- Form
Dues will be collected by the finance director in cash, money order
or check.
Section 3- Reporting
The finance director shall report the financial status of the club
quarterly and this report will be published in the newsletter.
Article VII- Meetings
Section 1- Meeting of Members
Members shall meet at least monthly unless otherwise proposed by
the executive committee.
Section 2- Meeting Procedures
Roberts "Rules of Order" shall generally govern all
meetings of the club.
Section 3- Executive Committee
The executive committee shall meet quarterly to provide direction
and long-range planning for the club. The executive committee shall
meet at the beginning of each year to develop a set of goals for the
next year and publish these goals in the newsletter. The executive
committee should meet as often as needed to provide the members with a
excellent program.
Article IX- Committees
Section 1- Definitions
Committees for Education, Social Activities, Finance,
Communications, and Competitions shall be standing committees. The
president shall appoint a chairman for the Competitions committee.
Other standing committees may be chaired by officers on the executive
committee or a chairman may be selected by the committee.
Section 2- Special Projects
The president shall appoint committee chairman for other events as
the need arises. A Nominating Committee shall be established each year
to propose to the club a slate of officers for the next year. Other
committees may include any special events that the club proposes.
Section 3- Committee Members
In order to involve as many members as possible in the operation of
the club, each committee chairman of a standing committee shall
appoint 2-4 members to assist with their assigned club duties.
Committees should meet at least twice each year to fulfill these
duties.
Article X- By-Law Changes
Section 1-Acceptance
The by-laws shall be accepted at the time of adoption by a two-
thirds vote of regular members after it is published in the Carboy
newsletter.
Section 2- Procedures for Change
Any member may petition for a change to the By-Laws. When changes
are proposed, the changes must be presented in writing and introduced
at a regular monthly meeting. The proposed changes shall be published
in the next monthly newsletter and voted on at the next monthly
meeting. A majority vote of all regular members is required in order
to make the By-Law change.
Archived CARBOY By-Laws 2/96-7/07